FLEXIBLE CASH POSTING:
Cash posting within Financial Portrait puts the full range of customer and
invoice information at the fingertips of the user. This allows immediate display
of the amount due and discount available for any open invoice. This holds true
even if transactions are pending for the invoice from another entry session.
SIMPLE AND COMPLEX CUSTOMER ACCOUNTS PROCESSING:
Display formats can be easily tailored toward simple or complex account processing by the user. Smaller customers can be processed efficiently by allowing entry of payments from multiple customers on the same form. Large accounts can also be accurately processed in a timely manner by utilizing the automatic cash application features and the credit history displays.
AUTOMATIC DISPLAY OF OPEN INVOICES:
Credit and debit invoices (items) may be displayed in invoice or due date sequence by customer or A/R point. A range of invoice numbers or due dates can be specified to limit the display. A variable number of lines per invoice feature allows entry of multiple transactions per open item with minimal key strokes.
FULL GRID ENTRY OF TRANSACTIONS:
Up to ten existing invoices may be referenced for payment from the same panel. Similarly, up to ten new items can be created to record miscellaneous cash receipts, adjustments or payments not associated with an existing invoice (on-account payments). A virtually unlimited numbers of transactions can be entered for a single customer check entry.
Entries that may be erroneous (but can be correct in some cases) result in
warning messages that can be overridden by the application user. Error conditions of this type include granting of too much discount, granting of a discount after the availability date and changing of the item level status (open/closed or debit/credit). In these cases, the accounting user chooses whether to change the transaction or simples acknowledges the error.
EASY APPLICATION OF MULTIPLE ADJUSTMENT TYPES DURING CASH POSTING:
Any combination or number of transaction types may be utilized during cash application. In addition to payment and discount transactions, write-offs, transfers, and industry specific adjustments may be applied to one or more invoices during a single session while remaining on the same panel.
ABILITY TO PREDETERMINE THE AMOUNT TO BE APPLIED BY INVOICE:
In conjunction with the automatic invoice display options, the transaction amount may be predetermined based on the amount due, the discount available, a percentage of the remaining due, or numerous other criteria. The clerk or accountant can then review and enter the appropriate exceptions to the pending transactions.
ON-LINE CREDIT STATISTICS:
Credit statistics are available during cash posting and Customer Credit and Payment Terms Entry. Credit statistics include average invoice size, average payment days, discount taken and loss totals, Dun and Bradstreet credit rating code and aged amounts due as of the previous statement date, etc. The aged amounts due can be recalculated daily to include the current discount available for each customer. This allows the cash posting personnel to view the percentage of amount due that will be paid with the check in hand.
TRANSACTION MAINTENANCE PRIOR TO POSTING:
Optional verification and maintenance of transactions can be performed at any time prior to posting, with all of the same editing and verification features.
PAYMENT DISCOUNT PROCESSING:
To assist the accounting user in appropriate handling of discounts, discount information is tracked for each open item. This includes the discount available, discount taken and the discount remaining. Availability dates and amounts are checked by the system. Overrides may be indicated on-line in the case of exceptions. Discounts can also be calculated based on a percentage of the remaining due.
Financial Portrait v4 Copyright by Tegratecs Development Corp., 2005-2009, 2012, 2017, All Rights Reserved.