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G/L Management Reporting Features - Financial Portrait


COMPLETE REPORT WRITER:
A full function report writer is built into the Financial Portrait General Ledger System.  Users can define and save their own customized reports.  Information can be selected and printed based on numerous user-defined selection criteria.  For executive level management, FP/GL provides concise and consolidated reports.  Information including unit or dollar summaries, comparisons, variances, variance percentages and more can be provided on a regular basis.

ACCOUNT SEQUENCING FLEXIBILITY:
The custom report development system allows any combination or sequence of accounts for printing, totaling or calculations.

HIERARCHICAL STRUCTURES:
All account totaling in the system is done via the use of summary accounts.  A summary account is an entity with a name, description and account type that consists primarily of a list of accounts.  The list of accounts can include posting accounts, other summary accounts, heading lines and text lines.  When a summary account consists of another summary account, then a multiple level hierarchy is created.  The process of summary account definition is used to indicate how the net income figures are to be calculated, for instance.  Use of a hierarchical summary account structure allows new line items to be added to a report automatically via the chart of accounts maintenance process, without manipulation of specific line or row numbers.

SELECTION BY ACCOUNT SEGMENT WITH WILD CARD CHARACTERS:
Selection of accounts for processing can be done based on any posting account component.  For portions of the account not applicable to the selection request, question marks can be used to indicate that any character value is valid.  With a structured chart of accounts, this allows quick formulation of an income statement for a particular branch or department.

USER DEFINED COMPARISON REPORTING:
All statistical and financial period totals are available for comparison, including current period, previous period, year and quarter to date, and previous year totals.  Period summary reports can be produced regularly based on a relative period number.

SUMMARY SUB LEDGERS:
Users can print selected account totals by JE history category such that the effect to a particular account can be segregated by Accounts Payable, Accounts Receivable, Inventory Control, Billing, etc.

FLEXIBLE BUDGETING AND ALLOCATION FORMULAS:
Any existing data can be used to develop new budget values or allocations of expenses.  Mathematical operations can be performed between two report column values, or between amounts within the same column.

ONE TIME DEFINITION OF REPORTS:
Users can create and save management report definitions that revolve around a accounting period, allowing their use for past or present accounting time frames without update.  This is done by defined all of the reporting time frames as a function of the reporting period.  The reporting period for any actual report run is based on the date entered by the user at run time.

MULTIPLE COMPANY REPORT WRITING:
Users can have different reports covering different companies, and can also have individual reports covering multiple companies.

RATIO DEVELOPMENT:
Customized ratio calculations are supported.  For example, the current ratio, quick assets ratio, inventory turnover ratio, and the gross margin percentage can be easily determined.  All standard arithmetic operations are available when developing the ratio formulas.

CONSOLIDATED INCOME STATEMENTS AND BALANCE SHEETS:
There is virtually no limit to the level of consolidations allowed for income statements and balance sheets, either within a company or between companies.

DATA FORMATTING FOR TREND ANALYSIS:
Data can be calculated and accumulated in a format that is conducive to trend analysis through financial modeling.

SPREAD SHEET FLEXIBILITY:
Data is amenable to matrix manipulation via the report writing system.  For easier manipulation of data, the report writer is based on row and column concepts.

PRINTER CONSIDERATIONS:
A number of common printing attributes may be changed by the user during a work session.  In addition, special attributes for printing on laser printers is supported.  These include font selection, use of up to 198 characters per report line and landscape orientation.

PRESENTATION QUALITY:
Sizing, contrasting, text processing, and amount rounding capabilities help automate the preparation of the financial statements.

REPORT FORMATTING:
Printing format capabilities in the form of underlining, highlighting, indentation, over-scoring, spacing, and editing are available.  Thus, if a letter quality printer is attached to the S/38 or AS/400, board room quality reports can be produced without need for word processing.

EXCEPTION REPORTING:
Selection of actual and manipulated account values can produce listings of problem areas that require special attention.

FLEXIBLE BUDGETING AND ALLOCATION FORMULAS:
Any existing data can be used to develop new budget values or allocations of expenses.  Mathematical operations can be performed between two report column values, or between amounts within the same column.

G/L MANAGEMENT INQUIRY:
Summary account balances can be calculated and reviewed on-line.  A condensed set of presentation options, similar to those in the custom report development process, is available.  The G/L Management Inquiry allows accountants to view and total a group of accounts quickly, management to access current financial figures immediately and for anyone developing report definitions to review the accuracy of the summary account definitions without waiting for the report to process in a batch environment.

REPORT GROUPS:
Report groups can be defined for printing in packets.  For example, five sets of twenty departmental profit and loss statements can be printed without need for report collating.

Financial Portrait v4 Copyright by Tegratecs Development Corp., 2005-2009, 2012, All Rights Reserved.

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